SAP Business One in India costs ₹79,999 to ₹1,49,999 per month across three published plans covering 10 to 20 users, all-in — licences, hosting, implementation and support in one figure. Bought outright it is approximately ₹10,00,000 for a perpetual licence covering 2 Professional and 8 Limited users, plus ₹9,50,000 for a six-week fixed-scope implementation on standard modules and one legal entity — ₹19,50,000 in year one before AMC — then an annual maintenance contract from year two.
The choice is operating cost against capital purchase, and how much of the surrounding work — hosting, upgrades, day-to-day support — the partner carries rather than you. Everything below is itemised, including the lines most quotations leave until the second invoice.
All figures are indicative, confirmed against your scope at quotation, and exclusive of GST, which is charged at the prevailing government rate on the invoice date. Subscription plans carry a minimum term of one year. All amounts are Indian rupees (INR). TEKROI is an SAP PartnerEdge (Sell & Service) partner with 350+ implementations across 32 industries and 30 countries; it sells SAP Business One licences in India and Nepal, and provides implementation and customisation services internationally.
An SAP Business One quotation is not one number but seven, and they behave differently: some one-time, some annual, some optional, and two routinely confused with each other.
| Cost line | What it is | Indicative cost |
|---|---|---|
| SAP Business One user licences | Professional users get the full application including financials, MRP and administration. Limited users are restricted to one role — Logistics, Finance or CRM — and cost materially less. The mix, not the headcount, drives this line. Licence pricing and discount structure vary with the number of licences purchased. | ≈ ₹10,00,000 for 2 Professional + 8 Limited, bought perpetually |
| Database — SQL Server or SAP HANA | SAP Business One on HANA is licensed by database memory size, not by user count — the user licences themselves are the same on either database. HANA also requires higher-specification hardware, since the database runs in memory. Cost therefore tracks how much data you hold and how fast it grows — transaction volume, attachments and years of history retained — rather than how many people use the system. For a first ERP at 10 to 20 users, SQL Server is usually the right commercial choice. | HANA licensed by database memory size, not per user |
| Implementation | Fixed scope, 6 weeks, standard modules, one legal entity: discovery, configuration, migration, training, UAT and go-live. Included in the subscription; bought against a perpetual licence it is a one-time project fee. | ₹9,50,000 standalone · included in subscription |
| AMC — Annual Maintenance Contract | Paid to SAP against the licence. Licensing compliance, standard bug fixes, legal and statutory patches, and entitlement to version upgrades. Charged annually as a percentage of licence price. | 17% of licence price — ₹1,70,000 a year on the example above |
| AMS — Application Management Services | Paid to the partner, and optional. Day-to-day operational support: user help against a ticketing SLA, changes to custom code and reports, month-end and year-end support, health checks. Priced by scope and SLA, not as a percentage of licence price. | Varies with the support you need — scoped and quoted |
| Hosting | Hosting and hardware are contracted directly with your cloud provider or hardware vendor and are not part of TEKROI’s pricing. On the subscription plans, cloud hosting is included in the monthly figure. On a perpetual licence it is a separate cost, whether on-premise hardware or a hosted instance. | Included in subscription · third-party cost on perpetual |
| TEKAI — AI assistant | Optional. Natural-language questions against your live SAP Business One data, priced per company rather than per user. | ₹5,000 per company / month |
Professional users get the full application including financials, MRP and administration. Limited users are restricted to one role — Logistics, Finance or CRM — and cost materially less. The mix, not the headcount, drives this line. Licence pricing and discount structure vary with the number of licences purchased.
SAP Business One on HANA is licensed by database memory size, not by user count — the user licences themselves are the same on either database. HANA also requires higher-specification hardware, since the database runs in memory. Cost therefore tracks how much data you hold and how fast it grows — transaction volume, attachments and years of history retained — rather than how many people use the system. For a first ERP at 10 to 20 users, SQL Server is usually the right commercial choice.
Fixed scope, 6 weeks, standard modules, one legal entity: discovery, configuration, migration, training, UAT and go-live. Included in the subscription; bought against a perpetual licence it is a one-time project fee.
Paid to SAP against the licence. Licensing compliance, standard bug fixes, legal and statutory patches, and entitlement to version upgrades. Charged annually as a percentage of licence price.
Paid to the partner, and optional. Day-to-day operational support: user help against a ticketing SLA, changes to custom code and reports, month-end and year-end support, health checks. Priced by scope and SLA, not as a percentage of licence price.
Hosting and hardware are contracted directly with your cloud provider or hardware vendor and are not part of TEKROI’s pricing. On the subscription plans, cloud hosting is included in the monthly figure. On a perpetual licence it is a separate cost, whether on-premise hardware or a hosted instance.
Optional. Natural-language questions against your live SAP Business One data, priced per company rather than per user.
₹9,50,000 buys six weeks on standard modules and one legal entity, covering discovery, configuration, data migration, training, UAT and go-live. Standard modules means the functional areas that ship with the product, set out one by one on the SAP Business One modules page. The scope is what makes the figure comparable against another partner's quotation, so it is set out in full. Included:
The full project view — the seven steps, the six-week schedule and what pushes it longer — is on the SAP Business One implementation page. Quoted separately: additional legal entities, non-standard modules, and custom development. If a competing quotation is lower, the first thing to check is which of the six lines above it excludes — digital signature, GST and E-Invoice, and the reconciliation tool are the ones most often left out and billed later.
AMC is paid to SAP against the licence, at 17% a year. AMS is paid to the partner, is optional, and is priced by scope. They are different lines to different parties for different work, and are conflated often enough that the second invoice comes as a surprise.
AMC — the Annual Maintenance Contract — is paid to SAP, against the licence. It buys licensing compliance, standard product bug fixes, legal and statutory patches, and entitlement to version upgrades. It is 17% of the licence price, charged annually — on the ₹10,00,000 configuration above, ₹1,70,000 a year. That percentage does not fall over time, and it applies to licence price rather than to what you paid after any discount negotiation, so it is worth confirming the base on your own quotation.
AMS — Application Management Services — is paid to the partner, and is optional. It is continuous operational support: functional and technical assistance, adjustments to custom code and reports, change requests, user help against a ticketing SLA, month-end and year-end support, periodic health checks. There is no percentage and no standard figure — it varies with the support you actually need, and is scoped and quoted accordingly. A near-standard system with a capable finance team and a heavily customised multi-entity one are different amounts of work, and are priced as such.
The practical distinction: AMC keeps the software legal, supported and upgradable. AMS keeps the business running on it. Heavy customisation, a thin internal IT function or multi-entity operations usually means you need both. A near-standard system with a capable in-house finance team may reasonably take AMC only — and should say so at quotation stage rather than pay for support it will never call. AMS is optional. It can be declined at quotation and added later if the support load turns out higher than expected.
Three published plans, sized by users. Each is a single monthly figure — there is no separate implementation invoice, no hosting line and no licence bill.
2 Professional + 8 Limited · ≈ ₹8,000 per user per month
3 Professional + 12 Limited · ≈ ₹7,667 per user per month
4 Professional + 16 Limited · ≈ ₹7,500 per user per month
Launch is ₹79,999 per month for 10 users — 2 Professional and 8 Limited — roughly ₹8,000 per user per month. Accelerate is ₹1,14,999 per month for 15 users at about ₹7,667 each, and Scale is ₹1,49,999 per month for 20 users at about ₹7,500 each. The per-user figure falls as the plan grows because implementation and hosting spread across more seats, not because the licences get cheaper.
Every plan includes cloud hosting on a 99.9% uptime SLA, the licences specified, a fixed-scope implementation with a 6-week go-live, one bank integration, digital signature, e-invoicing and GST returns, TEKAI, data migration, training and dedicated support. Full inclusions are on the SAP Business One plans page.
A perpetual licence is bought once and owned indefinitely. For a configuration of 2 Professional and 8 Limited users the licence is approximately ₹10,00,000, then ₹9,50,000 for the six-week implementation, then AMC every year to stay patched, supported and entitled to upgrades. Hosting is yours to arrange, on your own hardware or bought separately.
That ₹10,00,000 is a worked example for one configuration, not a list price. Licence pricing and discount structure vary with the number of licences purchased, and per-user economics improve as the licence count rises — so a 20-user quotation is not twice a 10-user one.
A subscription converts all of that into one monthly operating cost. At ₹79,999 per month, ten users cost ₹9,59,988 in year one with nothing else to buy. The trade is that you never stop paying, and you own nothing at the end.
Subscription suits a business that wants to start without capital expenditure, prefers a predictable monthly operating cost, values implementation, hosting and support bundled rather than negotiated separately, or is not yet certain enough of its five-year horizon to buy outright. It also reaches go-live faster, because nothing has to be procured before work starts.
Perpetual suits a business that has capital available, expects to run the system for many years, wants the lowest total cost over a long horizon, or needs to own the licence as an asset. From year two the recurring cost is AMC — 17% of licence price, ₹1,70,000 a year on the configuration above — plus a server to run it on, and AMS if you take it. Capex is also easier to approve than recurring opex in much of family-owned Indian manufacturing, which settles the question more often than any spreadsheet does.
One caution worth stating plainly: subscription pricing continues for the life of the usage, while a perpetual licence is owned once it is bought. "Cheaper to start" and "cheaper overall" are not the same claim. Which route costs less over five years turns on your own figures — chiefly what a server costs you and how much support you take — so it is worth running both against real numbers rather than treating either as self-evidently better. The perpetual figures above cover this one configuration only.
Ten variables account for nearly every difference between two SAP Business One quotations at similar company size.
If you are comparing quotations, the two lines worth interrogating hardest are the Professional/Limited split and the customisation estimate. The first is where an over-specified quotation hides its margin; the second is where an under-specified one hides its overrun.
Year two on a perpetual licence is ₹1,70,000 of AMC, plus AMS if taken and ₹60,000 for TEKAI if taken. On a subscription it is ₹9,59,988, unchanged from year one.
On a subscription the answer is unusually simple, which is the point of it: a 10-user Launch deployment costs ₹79,999 per month, or ₹9,59,988 in year two, exactly as in year one. Hosting, maintenance, upgrades and support are already inside that figure. What changes it is scope, not renewal — adding users, a second bank integration, another entity.
On a perpetual licence, year two is where the separate lines appear. The ones that can be stated as figures, for a 10-user deployment:
| Year-two line | Amount |
|---|---|
| AMC on licence price (annual) | ₹1,70,000 — 17% of ₹10,00,000 |
| AMS, if taken (annual) | Varies with support scope |
| TEKAI, if taken | ₹60,000 per company / year |
Three more lines belong in a year-two budget. A plan containing only the figures above is understating itself.
Additional users are quoted at the time of purchase. Licence pricing and discount structure vary with licence count, so the per-user figure improves as the count rises. AMC at 17% applies to any added licence from the following year. On the subscription plans, users are added at the plan's effective per-user rate — ₹8,000, ₹7,667 or ₹7,500 per user per month on Launch, Accelerate and Scale respectively.
Hosting and hardware are contracted directly with your cloud provider or hardware vendor and are not part of TEKROI's pricing. On the subscription plans, cloud hosting is included in the monthly figure. On a perpetual licence it is a separate cost, whether on-premise hardware or a hosted instance — which is why a subscription plan and a bare perpetual licence are not comparable figures.
A near-standard system upgrades cheaply. A heavily customised one carries every modification forward through regression testing, every time — which is why the customisation decision made in month two of the implementation is really a decision about year three's budget.
The same plan costs the same for everyone. What differs is which of the cost drivers above actually apply to you.
Production planning, bills of material, batch and serial traceability and quality control are where manufacturing scope grows. The licence mix skews toward Professional users because more people need cross-functional access, and multi-warehouse or multi-plant structures add configuration rather than licences. Costing method is the decision to get right at blueprint: changing it after go-live is not a settings change.
The subscription route usually fits better — no capital outlay, implementation bundled, and no server to own while the business is still changing shape. Start on SQL Server rather than HANA, keep customisation near zero in year one, and resist migrating years of history from a system you are replacing precisely because it was not trustworthy.
The published Launch plan at ₹79,999 per month for 10 users is the entry point, and the Professional/Limited split is where the real saving sits — most small teams need two or three full-access seats, not ten. If your requirement is genuinely books, GST filing and stock counts, read the comparison below before buying: a lighter product may serve you better.
The five products an Indian SME realistically shortlists alongside SAP Business One. Positions are described rather than quoted, because published list pricing varies by edition, term and reseller.
Accounting and statutory compliance done well, at a fraction of any ERP — but not an ERP: no MRP, no production planning, thin multi-entity handling. Where the real requirement is books, GST and stock counts, Tally is the right answer.
Strong per-user economics and a wide app suite, good for services businesses and light distribution. Manufacturing depth, batch and serial traceability and audit rigour are where the gap shows.
Modular and inexpensive at entry. Total cost depends on how much is customised and who maintains it — the licence saving can be spent several times over on implementation and upgrades. Best with real in-house technical capability.
The closest like-for-like: similar scope, similar buyer. The decision usually turns on partner quality in your city and industry, and on your existing Microsoft estate, rather than on list price.
Cloud-native, with strong multi-subsidiary consolidation. Generally a higher total cost for an Indian SME, and GST and e-invoicing localisation is worth checking closely against your own filing process.
Said plainly: if your requirement is books, GST filing and stock counts, and you have no manufacturing, no multi-entity consolidation and no audit pressure, TallyPrime or Zoho will serve you better and cost a great deal less. SAP Business One earns its price when production planning, traceability, multi-entity accounting or genuine process control are the reason you are replacing what you have — and specifically where you need real inventory control across multiple warehouses, integration with systems beyond finance, deeper analytics on live data, AI through TEKAI, and more users working in their own lanes rather than one person keying everything.
TEKAI costs ₹5,000 per company per month in India, and $150 per company per month elsewhere. Per company — not per user. Twenty people can use it for the same ₹5,000 as two. It is included in all three subscription plans above, so at ₹79,999 per month you already have it.
It lets anyone ask your live SAP Business One data a question in plain language — which customers are over their credit limit, which stock has not moved in six months — and get an answer grounded in your actual transactions. You bring your own AI subscription. TEKAI is read-only and isolated per client, grounded in your data and never trained on it. It is listed in SAP's AI Partner Innovations playbook as one of only four solutions in its Generative AI category, and the only one of those four developed in Asia. Full detail on TEKAI, AI for SAP Business One.
The lowest published entry point is the Launch plan: ₹79,999 per month for 10 users, all-in. That covers cloud hosting, 2 Professional and 8 Limited licences, fixed-scope implementation, one bank integration, digital signature, GST returns and TEKAI — roughly ₹8,000 per user per month, with no separate implementation invoice.
Everyone who logs in needs a licence: SAP Business One is named-user licensed, not concurrent. Published plans start at 10 users. Count the people who enter or approve transactions — report consumers can often be served by a dashboard or a Limited licence rather than a Professional one.
A Professional user has the full application, including financials, MRP and system administration. A Limited user is restricted to one functional area — Logistics, Finance or CRM — and costs materially less. The plans reflect that: Launch is 2 Professional plus 8 Limited, because most teams need only a few full-access seats.
SQL Server is cheaper on both licence and infrastructure, and runs the same application. SAP HANA is in-memory, adding speed on large datasets, embedded analytics and full-text search at higher cost. For a first ERP at 10 to 20 users, SQL Server is usually the correct commercial choice.
₹9,50,000 for a six-week fixed scope on standard modules and one legal entity, covering Digital Signature, email and WhatsApp integration, GST and E-Invoice, a reconciliation tool, one bank integration and QC. Additional legal entities, non-standard modules and custom development are quoted separately. In every subscription plan implementation sits inside the monthly figure instead.
AMC is the Annual Maintenance Contract paid to SAP against the licence. It is 17% of licence price, charged annually — ₹1,70,000 a year on a ₹10,00,000 licence. It covers licensing compliance, standard product bug fixes, statutory and legal patches, and entitlement to version upgrades. Without it the system keeps running, but you lose upgrade entitlement and support. The ₹10,00,000 example is 2 Professional and 8 Limited users bought perpetually; licence pricing and discount structure vary with licence count.
AMC is paid to SAP, is 17% of licence price, and keeps the software legal, patched and upgradable. AMS is paid to the partner, is optional, and has no fixed percentage — it varies with the support you need: user help against an SLA, report and custom-code changes, month-end assistance, health checks. AMC keeps the software supported; AMS keeps your business running on it. Heavy customisation, thin internal IT or multiple entities usually means both.
Yes — perpetual licences are available on request and can be structured at renewal. Subscription payments are not credited against a perpetual purchase, so the switch is a fresh capital decision rather than a top-up. Most businesses make it once headcount and process have stopped moving.
GST returns, e-invoicing, TDS/TCS handling and digital signatures ship as standard in every TEKROI implementation, and one bank integration is included in each plan. Additional banks, or e-invoicing beyond standard scope, are quoted separately. All figures are exclusive of GST, which is charged at the prevailing government rate on the invoice date.
Yes — subscription plans carry a minimum term of one year. Within that year the monthly figure is fixed: ₹79,999 on Launch, ₹1,14,999 on Accelerate and ₹1,49,999 on Scale, covering licences, cloud hosting, the fixed-scope implementation, TEKAI and support. What changes the figure is scope, not the calendar — adding users, another bank integration or a second legal entity.
Published cloud plans run ₹79,999 per month for 10 users, ₹1,14,999 for 15 and ₹1,49,999 for 20 — roughly ₹8,000, ₹7,667 and ₹7,500 per user per month. Those are all-in: licences, hosting, fixed-scope implementation, TEKAI and support. A perpetual licence has no monthly figure; it is capital plus AMC.
Licences are quoted at purchase, not published per unit. For a worked example, a perpetual licence covering 2 Professional and 8 Limited users is approximately ₹10,00,000. Pricing and discount structure vary with licence count, so per-user economics improve as the count rises.
No. There is no free edition and no self-service free trial. What is available without commitment is a demo on your own scenarios and data structure. The lowest published entry point is the Launch plan at ₹79,999 per month for 10 users, all-in.
SAP Business One is not sold as a self-service free trial. TEKROI offers a demo on your own scenarios — your data structure, your processes — before any commitment. Call +91 9700 363636 or use the contact form.
All figures on this page are indicative, exclusive of applicable taxes, and confirmed against your scope at quotation. The fastest route to a real number is a scoping conversation: users and their split, entities, database, integrations, and how far your process departs from standard. TEKROI has run that conversation 350+ times across 32 industries in 20+ years of SAP work, with 60+ specialists.
Get a scoped SAP Business One quotation Get the price list as PDF
More detail: SAP Business One · subscription plans · SAP Business One partner in India
Bring your user count, entities and integrations. The quotation itemises licences, database, implementation, AMC, AMS and hosting as separate lines.